However whilst using the desktop version is a good thing, it doesn’t necessarily mean you need to download every single file that is stored in your dropbox. without needing to download and upload from the online Dropbox account each time. This way they are available for you to add as attachments to emails, upload elsewhere, work with the software that you do have on your computer etc. In order to work well as a VA, you really need to be using the desktop version, which syncs files to your computer. This means that not only it frees up our computers to work as efficiently as they can, it also means should anything happen to that machine, you can set up very quickly somewhere else with very little hassle.ĭropbox is one exception to this. We download as little as possible to our machines. The computers within our business contain very little client data, or even our own company information.
Now I always advise that you store as much of your files, software & programs in the cloud. Chances are your Dropbox is filling up nicely. Not to mention all of the software and programs that you need to go with it. You see, this is a common issue experienced by VAs, because you are potentially storing files for not just one business, but multiple businesses. Well yes, it is all in the cloud, but thanks top Dropbox for desktop and the beauty of sync, all of those files (which depending on your version could be as much as 100GB) are also on your local computer. “But wait” I hear you say “Dropbox is all in the cloud, I don’t store anything on my local drives”. And starting up your computer? Well, it needs switching on a good 10 minutes before you can start work – so you might as well go and get a cuppa while it does its thing! There’s potentially many reasons for this, but it could be that Dropbox has a load of files on your computer that’s eating up your hard drive space and bogging everything down. Have you noticed your computer slowing down? Things don’t work as quick as they used? Programs that used to work well, now seem to freeze or take aaaaages to load up. Dropbox is one of the most commonly used, but (and there’s always a but!) there’s a downside!
Being able to share files efficiently and easily is a key part of working as a virtual assistant, and there are lots of tools out there that can be used to achieve this.
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